The Scenario
You are a quality manager at a healthcare software company. Your annual regulatory audit requires a complete list of all Confluence pages tagged with the label "compliance" across any space, with titles, space names, and URLs, in an Excel workbook, by end of week.
The auditor sent the request Monday. It is Wednesday and the workbook is blank.
The bad version of the next two days:
- Open Confluence, search for
label = "compliance", browse the first 25 results - Copy each title, space name, and URL into the workbook by hand
- Click "Next page" in the search results, repeat
- Lose track of the page count after the third pagination
- Thursday afternoon, realize you missed pages from a space the search did not surface
- Hand in the workbook Friday with a note that coverage may not be complete.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook that can run the CQL query in Confluence and write every matching page into the workbook, with pagination handled automatically.
Open the SheetXAI sidebar and type:
Search Confluence for all pages with the label "compliance" across any space. Write the page title, space name, and URL into columns A, B, and C of this workbook.
SheetXAI queries Confluence using CQL, handles all the pagination, and writes every matching page into the workbook. You have a complete list before the end of the day.
What You Get
A complete compliance page inventory in the workbook:
- Column A — page title
- Column B — space name
- Column C — Confluence page URL
- Every matching page — pagination handled, no manual browsing
You hand this to the auditor directly. If the auditor asks for a different label or a keyword search, you run a new prompt.
From here, sort by space, filter to specific spaces, or add a second SheetXAI prompt to pull author and last-modified date for each page.
What If the Data Is Not Quite Ready
Compliance searches always have additional requirements. SheetXAI handles them in the same prompt.
When you need to limit to specific spaces
The auditor only cares about the Legal and Finance spaces.
Search Confluence for all pages with the label "compliance" in the Legal and Finance spaces. Write the page title, space name, and URL into columns A, B, and C.
When you need additional fields
The auditor wants the author and last-modified date alongside the title, space, and URL.
Search Confluence for all pages with the label "compliance" across any space. Write the page title, space name, author, last-modified date, and URL into columns A through E.
When the search is by keyword rather than label
The auditor asks for pages containing the phrase "data retention policy."
Search Confluence for all pages containing the phrase "data retention policy." Write the page title, space name, author, last-modified date, and URL into columns A through E.
When you need to pull results and tag pages in Confluence in the same step
The compliance team wants every matching page tagged "audit-reviewed" in Confluence so the next auditor knows these pages were checked.
Search Confluence for all pages with the label "compliance" across any space. Write the page title, space name, and URL into columns A, B, and C of this workbook. Then add the label "audit-reviewed" to each page found. Write the label result into column D.
The pattern: search, export, and act on the results in one prompt. You do not have to review the workbook and then go back to Confluence for a second pass.
Try It
Get the 7-day free trial of SheetXAI and open any blank Excel workbook, then ask it to search Confluence by label or keyword and export the results. The Confluence integration is included in every SheetXAI plan. For related workflows, see how to bulk-update labels on Confluence pages from an Excel workbook or the Confluence in Excel overview.