The Scenario
You are a quality manager. Your company is going through a regulatory audit. The auditor asked for a list of all Confluence pages tagged with the label "compliance" across any space, with their titles, space names, and URLs, in a Google Sheet, by end of week.
Today is Wednesday. You have no idea how many pages that is.
The bad version of the next two days:
- Open Confluence, go to the search bar, type
label = "compliance", browse the results - Note each page title, space name, and URL in a Google Sheet by hand
- Pagination makes this slower than it looks
- Confluence returns 25 results per page and you are not sure if you got them all
- Thursday afternoon, you realize you missed the pages from a space you do not have bookmarked
- Hand in the sheet Friday with a note that it "may not be complete."
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your spreadsheet that can run the CQL query in Confluence and write every matching page into the sheet, with pagination handled automatically.
Open the SheetXAI sidebar and type:
Search Confluence for all pages with the label "compliance" across any space. Write the page title, space name, and URL into columns A, B, and C of this sheet.
SheetXAI queries Confluence using CQL, handles all the pagination, and writes every matching page into the sheet. You have a complete list before the end of the day.
What You Get
A complete compliance page inventory in the sheet:
- Column A — page title
- Column B — space name
- Column C — Confluence page URL
- Every matching page — pagination handled, no manual browsing
You can hand this to the auditor directly. It is the full list, not a sample. If the auditor asks for a different label or a keyword search, you run a new prompt.
From here, you can sort by space, filter to a specific space, or add a second SheetXAI prompt to pull the author and last-modified date for each page.
What If the Data Is Not Quite Ready
Compliance searches have layers. SheetXAI handles them in the same prompt.
When you need to filter to a specific space
The auditor only cares about the pages in the Legal and Finance spaces, not company-wide.
Search Confluence for all pages with the label "compliance" in the Legal and Finance spaces. Write the page title, space name, and URL into columns A, B, and C.
When you need more fields for the audit
The auditor wants the author and last-modified date alongside the title, space, and URL.
Search Confluence for all pages with the label "compliance" across any space. Write the page title, space name, author, last-modified date, and URL into columns A through E.
When the search is by keyword rather than label
The auditor asks for pages containing the phrase "data retention policy" instead of a label.
Search Confluence for all pages containing the phrase "data retention policy." Write the page title, space name, author, last-modified date, and URL into columns A through E.
When you need to pull the content and add a label in the same step
The compliance team also wants to tag every matching page with the label "audit-reviewed" so the next auditor knows these pages were checked.
Search Confluence for all pages with the label "compliance" across any space. Write the page title, space name, and URL into columns A, B, and C of this sheet. Then add the label "audit-reviewed" to each page found. Write the label result into column D.
The pattern: search, export, and act on the results in one prompt. You do not have to review the list, take it back to Confluence, and run a second pass.
Try It
Get the 7-day free trial of SheetXAI and open a blank sheet, then ask it to search Confluence by any label or keyword and export the results. The Confluence integration is included in every SheetXAI plan. For related workflows, see how to bulk-update labels on Confluence pages from a sheet or the Confluence in Google Sheets overview.