The Scenario
You are an email infrastructure manager. You run 12 sending accounts across three client domains in Instantly. You are starting to worry that some accounts are hitting their daily sending limits and burning the domain's sender reputation.
You need the last 30 days of daily send counts per account in an Excel workbook. Your deliverability review with the client is Friday afternoon.
The slow version:
- Log into Instantly
- Click into account analytics
- Filter by account 1, note the daily counts for 30 days
- Switch to account 2, repeat for all 12
- Build the workbook manually
- You are still on account 7 when the Friday meeting starts.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI reads your Instantly account analytics and writes the daily send data directly to the workbook so you never click through individual account dashboards.
Open the SheetXAI sidebar and type:
Pull daily account analytics from Instantly for the last 30 days and write them to the Send Volume tab with columns for date, account email, and emails sent per day. One row per account per day.
SheetXAI calls the Instantly analytics API, iterates your sending accounts, pulls 30 days of daily data, and writes one row per account per day to the Send Volume tab.
What You Get
A 360-row tab (12 accounts × 30 days) with the full sending history:
- Date column — one row per calendar day per account
- Account email — so you can filter by domain
- Emails sent — daily volume per account
Sort by emails sent descending and the over-senders jump to the top. You can see exactly which accounts pushed past their threshold and on which days.
What If the Data Is Not Quite Ready
Raw per-account daily data needs reshaping before a client presentation.
When you want to flag accounts that exceeded a daily threshold
No account should send more than 40 emails per day. Flag the violations.
Pull daily send counts from Instantly for the last 30 days per account. Write to the Send Volume tab with date, account, and emails sent. In column D, write "OVER LIMIT" for any row where emails sent exceeds 40, and "OK" for everything else.
When you want per-domain totals instead of per-account rows
Three domains, four accounts each. The client wants domain-level daily send volume.
Pull daily send counts from Instantly for the last 30 days per account. Group by domain (extract from the account email). Write one row per domain per day to the Send Volume tab with total emails sent across all accounts on that domain.
When you want a weekly summary instead of daily rows
30 days of daily rows is a lot for a client slide. Aggregate by week.
Pull daily send counts from Instantly for the last 30 days per account. Aggregate by ISO week and account email. Write one row per account per week to the Send Volume tab showing total emails sent. Highlight any week where total sends exceeded 200.
When you need to combine send volume with warmup stats side by side
You want to see if over-sending correlates with warmup score drops.
Pull daily send counts from Instantly for the last 30 days per account and write to the Send Volume tab. Pull warmup stats for each account and write to the Warmup tab. In the Send Volume tab, add a column showing that day's warmup score for the same account.
The pattern: pull, threshold, aggregate — one prompt instead of half a day of dashboard clicking.
Try It
Get the 7-day free trial of SheetXAI and open any deliverability audit workbook, then ask it to pull your Instantly per-account send data. The Instantly integration is included in every SheetXAI plan. For related workflows, see how to pull campaign analytics into Excel or the Instantly in Excel overview.