The Scenario
You are an email infrastructure manager. You run 12 sending accounts across three client domains in Instantly. Each account has a daily sending limit, and you are starting to worry that some accounts are hitting that limit too hard and burning the domain's sender reputation.
You need the last 30 days of daily send counts per account in a sheet. Your deliverability review with the client is Friday afternoon.
The bad version:
- Log into Instantly
- Click into account analytics
- Filter by account 1, note the daily counts for 30 days
- Switch to account 2, repeat
- Repeat for all 12 accounts
- Build the sheet manually
- You are still on account 7 when the Friday meeting starts.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI reads your Instantly account analytics and writes the daily send data directly to the sheet so you never click through individual account dashboards.
Open the SheetXAI sidebar and type:
Pull daily account analytics from Instantly for the last 30 days and write them to this sheet with columns for date, account email, and emails sent per day. One row per account per day.
SheetXAI calls the Instantly analytics API, iterates your sending accounts, pulls 30 days of daily data, and writes one row per account per day. When it finishes, you have a complete matrix ready for analysis.
What You Get
A 360-row sheet (12 accounts × 30 days) with the full sending history:
- Date column — one row per calendar day per account
- Account email column — so you can filter by domain
- Emails sent column — daily volume per account
Sort by emails sent descending and the over-senders jump to the top. You can spot immediately which accounts pushed past their safe daily threshold, and on exactly which days.
If you want a pivot-style view, ask SheetXAI to summarize by account with average daily volume and peak day.
What If the Data Is Not Quite Ready
Raw per-account daily data needs reshaping before a client review. SheetXAI handles the analysis and the pull together.
When you want to flag accounts that exceeded a daily threshold
You have a rule that no account should send more than 40 emails per day. You want those days flagged.
Pull daily send counts from Instantly for the last 30 days per account. Write them to this sheet with date, account, and emails sent. In column D, write "OVER LIMIT" for any row where emails sent exceeds 40, and "OK" for everything else.
When you want per-domain totals instead of per-account rows
Three domains, four accounts each. The client wants to see domain-level daily send volume.
Pull daily send counts from Instantly for the last 30 days per account. Group by domain (extract the domain from the account email). Write one row per domain per day with total emails sent across all accounts on that domain.
When you want a weekly summary instead of daily rows
30 days of daily rows is a lot. The client wants to see weekly totals.
Pull daily send counts from Instantly for the last 30 days per account. Aggregate by ISO week and account email. Write one row per account per week showing total emails sent that week. Highlight any week where total sends exceeded 200 for a single account.
When you want to combine the send audit with warmup stats
You want to see daily volume alongside the warmup score trend to see if over-sending correlates with warmup drops.
Pull daily send counts from Instantly for the last 30 days per account and write them to the Send Volume tab. Then pull warmup stats for each account and write them to the Warmup tab. In the Send Volume tab, add a column showing that day's warmup score for the same account so I can see the two side by side.
The pattern: pull, threshold, aggregate — the analysis that used to take half a day now takes one prompt.
Try It
Get the 7-day free trial of SheetXAI and open any deliverability audit sheet, then ask it to pull your Instantly per-account send data. The Instantly integration is included in every SheetXAI plan. For related workflows, see how to pull campaign analytics for executive reporting or the Instantly in Google Sheets overview.