The Scenario
You are a deliverability specialist. Reply.io has 15 email accounts configured across your workspace. You need to audit them all — email address, sender name, daily send limit — and then raise the limits for five accounts that have been warming up successfully.
The current process: log into Reply.io, go to Email Accounts, click into each account one by one, read the settings, write them into an Excel workbook. Then go back and edit the five accounts you want to change.
The slow version:
- Log into Reply.io, open Email Accounts
- Click into the first account, read email address, sender name, and daily limit
- Type the values into the Excel workbook
- Go back, click the next account
- Repeat 14 more times
- Go back into 5 of the accounts and change the daily limit
- Spend 40 minutes on a task that is mostly UI navigation
The fast version is one prompt for the export and a second prompt for the update.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook that can both export all Reply.io email accounts into the workbook and push changes back.
Open the SheetXAI sidebar and type:
List all Reply.io email accounts and write each account's email address, sender name, and daily send limit into columns A, B, and C of the EmailAccounts sheet.
SheetXAI fetches every email account and writes the data into the workbook. Fifteen rows, three columns, done. You edit the daily limit values you want to change in column C. Then you run the update prompt:
Read the EmailAccountUpdates tab in this workbook (A=account ID, B=new daily limit, C=new sender name) and update each Reply.io email account's settings accordingly, logging success or error in column D.
Two prompts. Full audit and update without touching the Reply.io UI.
What You Get
First prompt — one row per email account in the EmailAccounts tab:
- Column A — email address
- Column B — sender name
- Column C — current daily send limit
Second prompt — updates applied with column D showing 'updated' or the error per row.
You edit the workbook between the two prompts. If only 5 of the 15 accounts need a limit change, you only populate the EmailAccountUpdates tab with those 5. SheetXAI updates exactly what you give it.
What If the Data Is Not Quite Ready
Email account audits surface follow-on questions. SheetXAI can answer them in the same prompt.
When you want to flag accounts already at their send limit
You want to see which accounts are maxed out before deciding which to raise.
List all Reply.io email accounts and write email address, sender name, and daily send limit into columns A, B, and C. In column D, write 'AT MAX' for accounts at 200 or more sends per day and leave it blank for others.
When you want to raise all limits by a fixed percentage
You are raising limits across the board.
List all Reply.io email accounts and write the account ID and current daily send limit into columns A and B of the EmailAccounts tab. In column C, calculate 120% of the current limit (rounded to the nearest integer). Then update every account's daily limit to the value in column C and log the result in column D.
When you only want to audit accounts assigned to a specific team
You only need the accounts for your outbound team.
List all Reply.io email accounts. Filter to accounts whose sender name contains 'Outbound'. Write their email address, sender name, and daily limit into the EmailAccounts tab.
When you need to push new sender names and new limits together
You are rebranding and all 15 sender names need to change plus the limits need updating.
Read the EmailAccountUpdates tab (A=account ID, B=new sender name, C=new daily limit). Update every Reply.io email account's sender name and daily limit to the values in columns B and C. Log 'updated' or the error in column D.
The pattern: export to the workbook, edit inline, push back. The workbook is your working layer for Reply.io account management.
Try It
Get the 7-day free trial of SheetXAI and open a blank Excel workbook, then ask it to list all your Reply.io email accounts with their settings. The Reply.io integration is included in every SheetXAI plan. For related workflows, see how to export a full sequence inventory to a workbook or the Reply.io in Excel overview.