The Scenario
You are a deliverability specialist. Reply.io has 15 email accounts configured across your workspace, each with a daily send limit and a sender name. You need to audit them all and then raise the daily send limits for five accounts that have been warming up successfully.
The current process: log into Reply.io, go to Email Accounts, click into each account one by one, read the settings, write them down. Then go back in and edit the accounts you want to change. That is 15 reads and 5 edits, all manual, all in the UI.
The slow version:
- Log into Reply.io, open Email Accounts
- Click into the first account, read email address, sender name, and daily limit
- Paste into a Google Sheet
- Go back, click the next account
- Repeat 14 more times
- Open 5 of those accounts again, change the daily limit
- Save each one
- Spend 40 minutes on a task that is mostly navigation
The fast version is one prompt for the export and a second prompt for the update.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your spreadsheet that can both read all your Reply.io email accounts into the sheet and push changes back.
Open the SheetXAI sidebar and type:
List all Reply.io email accounts and write each account's email address, sender name, and daily send limit into columns A, B, and C of the EmailAccounts sheet.
SheetXAI fetches every email account and writes the data into the sheet. Fifteen rows, three columns, done. You edit the daily limit values you want to change directly in the sheet. Then you run the update prompt:
Read the EmailAccountUpdates tab in this sheet (A=account ID, B=new daily limit, C=new sender name) and update each Reply.io email account's settings accordingly, logging success or error in column D.
Two prompts. Full audit and update without touching the Reply.io UI.
What You Get
First prompt — an audit sheet with one row per email account:
- Column A — email address
- Column B — sender name
- Column C — current daily send limit
Second prompt — updates applied with column D showing 'updated' or the error per row.
You edit the sheet between the two prompts. If only 5 of the 15 accounts need their limit changed, you only put those 5 in the EmailAccountUpdates tab. SheetXAI updates exactly the rows you give it.
What If the Data Is Not Quite Ready
Email account audits surface follow-on questions. SheetXAI can answer them in the same prompt.
When you want to flag accounts that are at their limit
You want to see which accounts are already at the maximum daily send limit before deciding which ones to raise.
List all Reply.io email accounts and write email address, sender name, and daily send limit into columns A, B, and C of the EmailAccounts sheet. In column D, write 'AT MAX' for accounts at 200 or more sends per day and leave it blank for others.
When you want to raise all limits by a fixed percentage
You are raising limits across the board, not for specific accounts.
List all Reply.io email accounts and write the account ID and current daily send limit into columns A and B of the EmailAccounts sheet. In column C, calculate 120% of the current limit (rounded to the nearest integer). Then update every account's daily limit to the value in column C and log the result in column D.
When you want to audit only accounts assigned to a specific team
You only need to audit the five accounts assigned to your outbound team, not the whole workspace.
List all Reply.io email accounts. Filter to accounts whose sender name contains 'Outbound'. Write their email address, sender name, and daily limit into the EmailAccounts sheet.
When you need to push new sender names and new limits at once
You are rebranding and all 15 sender names need to change plus the limits need updating.
Read the EmailAccountUpdates tab (A=account ID, B=new sender name, C=new daily limit). Update every Reply.io email account's sender name and daily limit to the values in columns B and C. Log 'updated' or the error in column D.
The pattern: export to the sheet, edit inline, push back. The sheet is your working layer for Reply.io account management.
Try It
Get the 7-day free trial of SheetXAI and open a blank sheet, then ask it to list all your Reply.io email accounts with their settings. The Reply.io integration is included in every SheetXAI plan. For related workflows, see how to export a full sequence inventory or the Reply.io in Google Sheets overview.