The Scenario
A PMO analyst needs to put a master deadline calendar in front of executives before Monday's sync. The data is across four Trello project boards. The ask: every card with a due date in the next 30 days, from all four boards, in one sorted Excel sheet. The executives don't want to look at four boards. They want one view, one scroll, one place to ask questions from.
The bad version:
- Open board one, filter by upcoming due dates, manually copy card name, list, and due date into Excel
- Repeat for boards two, three, and four
- Paste everything into one worksheet, deduplicate cards that share a name across boards, sort by date
Four copy operations, one sort, and the data is already stale before you share it.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It can query multiple Trello boards at once and write combined, sorted results into a single worksheet.
The prompt to run:
Get all cards from the four Trello boards listed in column A of this sheet that have a due date in the next 30 days. Write card name, board name, list name, due date, whether the due date is marked complete, and assigned members into a worksheet called 'Upcoming Deadlines'. Sort by due date ascending.
What You Get
- One row per upcoming card across all four boards
- Columns: card name, board name, list name, due date, due-complete status, assigned members
- Written to a dedicated worksheet so your board list stays clean
- Nearest deadlines at the top
What If the Data Is Not Quite Ready
Board names aren't in the sheet yet
List all open boards in our Trello organization and write their names and IDs into columns A and B of this sheet so I can select which four to query.
You want this week vs. later deadlines in separate worksheets
Get all cards from the Trello boards in column A with a due date in the next 30 days. Write cards due in the next 7 days into a worksheet called 'This Week' and cards due 8-30 days from now into 'Next 30 Days'. Sort each by due date ascending.
Include cards with no due date so nothing is missed
Fetch all open cards from the four Trello boards in column A. Write cards with a due date in the next 30 days first, sorted by due date. Append all cards with no due date below, sorted by board name.
Full executive brief with stale-card flag
Get all cards from the Trello boards in column A with a due date in the next 30 days. Write card name, board, list, due date, due-complete status, assigned members, and date of last activity into a worksheet. Sort by due date. Flag in a column any card where last activity was more than 7 days ago.
That prompt gives the executive the calendar and a stale-card signal in one view.
Try It
Get the 7-day free trial of SheetXAI and open an Excel workbook with your four Trello board names in column A. The deadline calendar across all boards runs in one prompt and lands sorted before Monday morning. Also see how to export overdue cards and the full Trello overview.