The Scenario
End of week and the delivery manager just got a client message: three milestones are past due and nobody's been in touch. You open Trello. Red due date badges everywhere. You don't know how many overdue cards there are, which boards they're on, who owns them, or how far past due they've drifted. The client wants a report by 5 PM.
The bad version:
- Open each project board, filter by overdue, manually copy card names, lists, and due dates into Excel
- Realize the filter doesn't catch all overdue cards — only ones marked not-complete
- Send a report that's missing 8 cards from a board you skipped
The client sees the gaps before you do. That report cannot have holes in it.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads the board list from your workbook, queries Trello, and writes overdue card data back — from every board, in one operation.
The prompt to run:
Get all cards from the Trello boards listed in column A of this sheet that have a due date before today and are not marked as due-complete. Write card name, board, list, due date, days overdue, and assigned members into a worksheet called 'Overdue Cards'. Sort by days overdue descending.
What You Get
- One row per overdue card across every board in column A
- Columns: card name, board name, list name, due date, days overdue, assigned members
- Written to a dedicated worksheet so your board list stays clean
- Worst offenders at the top
What If the Data Is Not Quite Ready
You need to list all boards first
List all open boards in our Trello organization and write their names into column A of this sheet so I can choose which to include in the overdue report.
You want to include cards due today
Fetch all cards from the Trello boards in column A with a due date on or before today that are not marked due-complete. Write card name, board, list, due date, assigned members, and whether the due date is today or in the past into the 'Overdue Cards' worksheet.
You need assigned member display names not usernames
Get all overdue cards from the Trello board 'Project Delta'. Write card name, due date, list, and the full display names (not usernames) of all assigned members into this Excel sheet.
Client-ready escalation report with last comment
Fetch all cards with a due date before today that are not due-complete from the Trello boards in column A. Write card name, board, list, due date, days overdue, assigned members, and the text of the last comment on each card into a worksheet called 'Escalation Report'. Sort by days overdue descending.
That last version gives the manager an explanation to go with every delay — so the client call starts with context, not just a list.
Try It
Get the 7-day free trial of SheetXAI and open an Excel workbook with your Trello board names in column A. One prompt produces the overdue report before your 5 PM deadline. Also see how to export upcoming due dates across boards and the full Trello overview.