The Scenario
A PMO analyst needs to build a master deadline calendar for executives before the Monday morning sync. The source of truth is four Trello project boards. The request: every card with a due date in the next 30 days, from all four boards, in a single sorted list. The executive doesn't want to look at four boards. They want one view.
The bad version:
- Open board one, filter by due date, export or manually copy each card's name, list, and due date into a sheet
- Repeat for boards two, three, and four
- Paste everything into one tab, remove duplicates that appeared because two boards share a card name, sort by date
Four exports, four paste operations, one sort, and the whole thing is already stale by the time you share it.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It can query multiple Trello boards in one prompt and write combined results into a single tab, sorted and ready to review.
The prompt to run:
Get all cards from the four Trello boards listed in column A of this sheet that have a due date in the next 30 days. Write card name, board name, list name, due date, whether the due date is marked complete, and assigned members into a results tab called 'Upcoming Deadlines'. Sort by due date ascending.
What You Get
- One row per upcoming card, across all four boards
- Columns: card name, board name, list name, due date, due-complete status, assigned members
- Sorted by due date ascending — the nearest deadline at the top
- Written to a dedicated results tab so your board list in column A stays untouched
What If the Data Is Not Quite Ready
Board names aren't in the sheet yet
List all open boards in our Trello organization and write their names and IDs into column A and B of this sheet so I can select which four to query.
You want to see cards due this week separately from later deadlines
Get all cards from the Trello boards in column A with a due date in the next 30 days. Write cards due in the next 7 days into a tab called 'This Week' and cards due 8-30 days from now into a tab called 'Next 30 Days'. Sort each tab by due date ascending.
You need to include cards with no due date so nothing is missed
Fetch all open cards from the four Trello boards in column A. Write cards with a due date in the next 30 days first, sorted by due date. Then append all cards with no due date below, sorted by board name.
Full executive deadline brief with last activity context
Get all cards from the Trello boards in column A with a due date in the next 30 days. Write card name, board, list, due date, due-complete status, assigned members, and the date of last activity on the card into a results tab. Sort by due date. Highlight (flag in a column) any card where last activity was more than 7 days ago.
That last prompt gives the executive the calendar and a stale-card signal in one view.
Try It
Get the 7-day free trial of SheetXAI and open a Google Sheet with your four Trello board names in column A. The deadline calendar across all boards runs in one prompt and lands sorted and ready to share. Also see how to export overdue cards and the Trello hub.