The Scenario
Your company provisioned 30 Vapi phone numbers over the past year. Finance is asking for a telephony audit — which numbers you have, which assistants they route to, and whether any numbers are sitting unassigned. The person who maintained this left six months ago, and their documentation is unreliable.
You go to the Vapi dashboard. The phone numbers section lists the numbers. To find out which assistant each one routes to, you have to click into each number individually.
The bad version:
- Open Vapi, navigate to Phone Numbers, click the first number, note the assigned assistant and provisioning date
- Go back to the list, click the next number, repeat 29 more times
- Paste everything into your workbook row by row, try to remember which number you were on when you got interrupted by a Slack message
- Discover three numbers have no assistant assigned and have no idea when that changed
Finance needs the audit by end of week. You are the one who has to produce this.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It pulls your full Vapi phone number inventory through the built-in integration and writes every number's configuration into your worksheet at once.
Pull the full Vapi phone number list into my Excel sheet with columns for phone number, assigned assistant name, provider, and status
What You Get
- One row per phone number with the number itself, assigned assistant name, provider, and status in separate columns
- Numbers with no assigned assistant appear in the workbook with the assistant column blank — immediately visible without any filtering
- The full list populates in a single operation
What If the Data Is Not Quite Ready
You also want the provisioning date for each number
Pull the full Vapi phone number list into my Excel sheet with columns for phone number, assigned assistant name, provider, status, and creation date
You want to flag unassigned numbers automatically
Pull the full Vapi phone number list into my Excel sheet with columns for phone number, assigned assistant name, provider, and status — add a column marked 'unassigned' for any number with no assistant routing
You need to match each number to a client using a lookup worksheet
Pull the full Vapi phone number list and write each number and assigned assistant name into columns A and B of my Excel sheet — then use the mapping table in the worksheet named 'Client Routing' to fill in the client name in column C for each number
Full audit with age and status flags in one shot
Pull the full Vapi phone number list into my Excel sheet with columns for phone number, assigned assistant name, provider, and creation date — flag any number created more than 12 months ago as 'review', flag any unassigned number as 'unassigned', and leave the flag column blank for healthy assigned numbers
Combining the inventory pull, the age check, and the status flag in one prompt means the audit workbook is ready to hand to finance without a second pass.
Try It
Get the 7-day free trial of SheetXAI and open a blank Excel workbook, then ask it to pull your full Vapi phone number inventory. For related tasks, see how to export your assistant inventory or export the full call log.