The Scenario
You are a documentation lead at a company that just renamed a product. The rebrand went live last week. Legal has flagged that every page in the Support Confluence space still uses the old product name in its labels, and the compliance team wants the needs-review label added to all of them by end of week.
You export a list of 60 page IDs from Confluence into a Google Sheet. It is Wednesday afternoon.
The bad version of the next two days:
- Open Confluence, search for the page by ID, open it, click "..." for page settings, click Labels, type "needs-review," save
- Repeat 59 more times
- Lose track of which IDs you have done since Confluence does not show you the ID after you navigate away
- Do 20 on Wednesday, 20 on Thursday morning, realize you have 20 left at 4 PM Thursday
- Finish at 6 PM and miss dinner.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your spreadsheet that reads the page ID column and updates the labels in Confluence for you, without you opening a single page.
Open the SheetXAI sidebar and type:
Add the label "needs-review" to every Confluence page whose ID is listed in column A of this sheet. Write "labeled" or the error message into column B for each row.
SheetXAI loops through all 60 IDs, calls the Confluence API for each one, and writes the result back. You check column B for errors, fix one malformed ID, re-run that row, and you are done before the end of the workday.
What You Get
A labeled result log in the sheet:
- Column B — "labeled" for success, error message for failures
- 60 Confluence pages — each with the "needs-review" label added
- A row-level audit trail — you can paste column B into your compliance ticket as evidence
The errors surface immediately. If three IDs were invalid, they are in column B before you have closed the sidebar. You fix them and re-run. No guessing.
Want to also remove the old label at the same time? Change the prompt.
What If the Data Is Not Quite Ready
Label jobs rarely go exactly as planned. SheetXAI handles the complications in the same prompt.
When you need to swap labels rather than add them
The product rename means the old label "legacy-product" needs to come off at the same time "needs-review" goes on.
Remove the label "legacy-product" from all Confluence pages listed in column A and add the label "needs-review" to the same pages. Write the result into column B for each row.
When page IDs are mixed with page titles
The sheet was assembled by hand and column A has a mix of numeric IDs and plain-English page titles.
For each row in column A: if it is a numeric ID, use it directly. If it looks like a page title, search Confluence for that title to get the page ID first. Then add the label "needs-review" to the page and write the page ID and result into columns B and C.
When only a subset of pages needs the label
The full sheet has 60 rows, but column B has a flag and only the rows marked "Y" need the label this week.
Add the label "needs-review" only to Confluence pages in rows where column B is "Y." Write the result into column C for each processed row.
When you need to label pages across three sheets and log the results together
The compliance requirement covers Support, Engineering, and Product spaces and you have three separate tabs with page IDs.
Add the label "needs-review" to all Confluence pages listed in column A of the Support tab, the Engineering tab, and the Product tab. Combine all results into a new "Results" tab with columns for space, page ID, and label outcome. Write the total count of successfully labeled pages into cell A1 of the Results tab.
The pattern: describe the exact rows to act on and the exact log format you need. SheetXAI applies the labels and builds the audit trail in one pass.
Try It
Get the 7-day free trial of SheetXAI and open any sheet of Confluence page IDs, then ask it to add or remove labels. The Confluence integration is included in every SheetXAI plan. For related workflows, see how to search Confluence by label and export results or the Confluence in Google Sheets overview.