The Scenario
You are a knowledge manager at a 200-person SaaS company. The head of engineering asked you for a content audit of the Product Confluence space before the annual documentation review. She wants to know which pages are stale, who owns them, and which ones have not been touched in over six months.
The Product space has somewhere between 300 and 400 pages. Nobody knows exactly how many.
The bad version of this audit:
- Open Confluence, browse the page tree, copy page titles one at a time into a Google Sheet
- Note the author and last-modified date for each page by hand
- Lose track of where you are in the tree after the third nested section
- Take three hours to cover half the space
- Discover you missed an entire sub-section
- Hand in an incomplete audit and ask for another week.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your spreadsheet that can query Confluence and write the results directly into the sheet, so you do not have to browse a single page tree.
Open the SheetXAI sidebar and type:
Search Confluence for all pages in the Product space and list the title, author, last-modified date, and page URL in this sheet. Then add a column marking any page not modified in the past six months as "stale."
SheetXAI queries the Confluence API, handles pagination across all 350 pages, writes the inventory into the sheet, and applies the stale flag in the same pass. You hand the sheet to engineering by lunch.
What You Get
A complete space inventory in the sheet:
- Column A — page title
- Column B — author display name
- Column C — last-modified date
- Column D — Confluence page URL
- Column E — "stale" flag for anything not touched in six months
The full list, not a sample. SheetXAI handles pagination so you get every page, not just the first 25.
From here, you can filter, pivot, or hand the sheet to section owners and ask them to mark which stale pages to archive. You can also run a second prompt to bulk-update labels on all the stale pages once decisions are made.
What If the Data Is Not Quite Ready
Real audits surface complications. SheetXAI handles them in the same prompt.
When you only want pages from specific sections
The Product space has a section called "Archive" that someone dumped old pages into years ago. You do not want those in the audit.
Search Confluence for all pages in the Product space, excluding any page whose title path includes "Archive." Write title, author, last-modified date, and URL into the sheet, and flag any page not updated in six months.
When you need to group results by owner
The engineering lead wants to send each section owner a list of their own stale pages. Same data, different organization.
Search Confluence for all pages in the Product space. Write title, author, last-modified date, and URL into the sheet. Sort the results by author so I can filter by owner. Flag stale pages in column E.
When the audit spans multiple spaces
The review covers three spaces: Product, Engineering, and Design.
Search Confluence for all pages in the Product, Engineering, and Design spaces. Write each page's title, space name, author, last-modified date, and URL into this sheet. Flag any page not modified in the past six months as "stale" in column F.
When you also need to label stale pages in Confluence
The documentation lead wants the stale pages tagged directly in Confluence so owners see the flag without opening the sheet.
Search Confluence for all pages in the Product space not modified in the past six months. Write their titles and page IDs into this sheet. Then add the label "needs-review" to each of those pages in Confluence. Write the result of each label operation into column C.
The pattern: instead of auditing first and acting second, you pull the inventory and apply the labels in one prompt. SheetXAI does the Confluence calls in both directions.
Try It
Get the 7-day free trial of SheetXAI and point it at any Confluence space you need to audit, then ask it to pull the inventory. The Confluence integration is included in every SheetXAI plan. For related workflows, see how to bulk-update labels after the audit or the Confluence in Google Sheets overview.