How to Connect Demio to Google Sheets (4 Methods Compared)

The Problem With Getting Sheet Data In and Out of Demio

You have a Google Sheet full of data — warm leads from a campaign, registrant lists from a previous event, contact details imported from your CRM. You need it pushed into Demio, or pulled back out, without spending an hour clicking through the UI every time a session ends or a new cohort is ready.

Demio is good at running engaging live and automated webinars. But getting your registrant and attendee data to move cleanly between Demio and a spreadsheet is messier than the platform makes it look. The default flow involves exporting a CSV from the Demio dashboard, cleaning it locally, and pasting rows into a sheet by hand — or going the other direction and manually copying emails from a sheet into Demio's registration import, one batch at a time.

Below are four ways teams handle this. Only the last one fits into an actual workday.

Method 1: Manual Copy-Paste

The starting point for most teams. You open the Demio event dashboard, download the participant report, open it in a spreadsheet, remove the columns you don't need, rename the headers to match your master sheet, and paste the data in. If you need to go the other direction — pushing contacts from your sheet into Demio as registrants — you export the sheet as a CSV, navigate to the event settings, find the import option, and upload it.

That's the version that works fine if you're doing it twice a year for a single event.

Run a weekly webinar series with multiple session dates. Pull attendee data after every session. Cross-reference it with last week's list. Push new leads to the next event. The export-clean-paste loop stops feeling manageable somewhere around the fourth week. By week eight, you're doing it on autopilot and still getting it wrong.

Method 2: Zapier or Make

Demio has connectors in both Zapier and Make. The basic shape: trigger on a new Demio registrant or session end event, pull the data you need, and write it into a Google Sheet row.

Before you set this up — do you know what a webhook trigger is? Have you mapped API fields before? Do you know what happens when a field comes back null and your Zap expects a string? If those aren't things you've dealt with, this path is going to be longer than you want it to be. You're probably better off skipping to Method 3 or 4.

For those still here: the setup does work. You authenticate to both platforms, pick the right Demio trigger (session ended, registrant added), map the fields you want, and write them to your sheet. The Zap fires. Rows appear.

But a trigger-per-row automation is not the same as a bulk operation.

If you ran a webinar with 320 attendees, that's 320 individual trigger events — 320 separate API calls, 320 rows processed one at a time, and a task history that becomes hard to trace when row 147 silently drops because the email field came back empty.

You probably just need the attendee list. You probably haven't built a Zap before and you're not sure why you'd need to know what "field mapping" means just to get a spreadsheet column. So you describe the problem to whoever manages automations on your team, wait for them to build it, and then discover three sessions later that the Zap broke because Demio renamed a field in their output.

The cost and complexity also climb fast once you need logic — filter by watch duration, flag no-shows, only pull contacts who attended for more than ten minutes. That's a second tool, a filter step, possibly a third.

Method 3: The Previous Generation — Connector Add-Ons

Until recently, the best option for repeatable spreadsheet ↔ Demio workflows was a category of add-ons that let you configure column mappings, save templates, and run imports on demand. You picked your sheet range, tagged your fields to match Demio's registration API, saved the config, and executed it.

That was a genuine step up from copy-paste. The format was consistent. You could hand the config to a colleague. You weren't redoing the column cleanup every time.

But you were still writing the mapping logic yourself. You had to know which Demio fields existed, what they were called in the API response, and how they should land in your sheet. The moment Demio updated a field name or you added a column to the sheet, the config broke until someone opened it and fixed it manually. The tool moved the data; the thinking stayed with you. That's the tradeoff that made this generation useful but not scalable.

The Easy Way: Using SheetXAI in Google Sheets

There is a different approach entirely. SheetXAI is an AI agent that lives inside your Google Sheet. It reads the sheet, understands what you're looking at, and through its built-in Demio integration it can push to or pull from Demio for you. No template setup, no field mapping, no exporting CSVs. You just describe the task.

Example 1: Register a list of leads for an upcoming webinar

Register everyone in my 'Hot Leads' sheet for Demio event ID 12345 and write their unique join links into column C

SheetXAI reads the contact rows, calls the Demio registration API for each one, and writes the personalized join link back into column C next to each name. Everyone gets registered in one pass.

Example 2: Pull attendee data after a session ends

Pull all participants from my Demio event session that ended Thursday and fill this sheet with their name, email, and total watch time in minutes

The attendee list lands in the sheet with the fields named and formatted the way you described. If you want to cross-reference it with a column that already exists in the sheet, you ask for that too in the same prompt.

Try It

Get the 7-day free trial of SheetXAI and open any Google Sheet with a contact list or event tracking data, then ask it to push your leads to a Demio event or pull your attendee data back. The Demio integration is included in every SheetXAI plan.