The Scenario
You are a revenue operations manager. It is Q2 close and your VP wants a complete picture of your Reply.io sequence estate: all 18 sequences with their name, current status (active, paused, archived), number of steps, and the email account assigned.
This is a quarterly sales process audit. The VP wants to know which sequences are still active, which ones have been sitting dormant, and how many steps each one has. Pulling this manually means 18 individual clicks through the Reply.io UI, noting down fields, and assembling them into a sheet.
The slow version:
- Log into Reply.io, go to Sequences
- Click the first sequence, note the name, status, and step count
- Go back, click the next sequence
- Repeat 17 more times
- Find that the step count is not displayed directly in the list view, so you have to open each sequence separately
- Spend an hour building a sheet that should have taken five minutes
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your spreadsheet that pulls the full sequence inventory from Reply.io and writes it directly into the sheet.
Open the SheetXAI sidebar and type:
List all Reply.io sequences and for each fetch its step count and status, then write the sequence name, status, step count, and ID into columns A through D of the SequenceInventory sheet.
SheetXAI fetches every sequence from Reply.io, reads the name, status, step count, and sequence ID, and writes one row per sequence into the SequenceInventory sheet. 18 rows. One prompt.
What You Get
A Google Sheet with one row per sequence in the SequenceInventory tab:
- Column A — sequence name
- Column B — current status (active, paused, archived)
- Column C — step count
- Column D — sequence ID
The sequence ID is included so you can use the sheet as a control layer — paste it into a follow-up prompt to pause, start, or export contacts from any sequence without looking up IDs manually.
What If the Data Is Not Quite Ready
Sequence inventories always surface questions. SheetXAI can answer them in the same prompt.
When you only want active sequences
You are not interested in archived or paused sequences for this audit.
List all Reply.io sequences where the status is 'active'. For each one, fetch the step count and write the sequence name, step count, and ID into columns A through C of the SequenceInventory sheet.
When you need the email account assigned to each sequence
The audit needs to show which email account is configured for each sequence, not just the step count.
List all Reply.io sequences and for each fetch the email account assigned, step count, and status. Write the sequence name, status, step count, email account, and sequence ID into columns A through E of the SequenceInventory sheet.
When you want to flag sequences with fewer than 3 steps
Sequences with only one or two steps are candidates for expansion. You want to flag them in the audit.
List all Reply.io sequences with their step count and status. Write them into the SequenceInventory sheet. In column E, write 'REVIEW — short sequence' for any sequence with fewer than 3 steps, and leave column E blank for the rest.
When you need the full inventory plus the step-level detail for each sequence
The audit requires both the high-level inventory and the step breakdown for every active sequence.
List all active Reply.io sequences and write their name, status, and step count into columns A through C of the SequenceInventory sheet. For each active sequence, also fetch the full step list (step number, type, delay, subject) and write the steps into a separate tab named after the sequence.
The pattern: one prompt builds the inventory, follow-up prompts drill into specific sequences. The sheet is the working layer for the whole audit.
Try It
Get the 7-day free trial of SheetXAI and open a blank sheet, then ask it to pull your full Reply.io sequence inventory. The Reply.io integration is included in every SheetXAI plan. For related workflows, see how to export the step-level detail of a single sequence or the Reply.io in Google Sheets overview.