The Scenario
You are a 3PL operator. Every weekday your facility ships 200 packages via UPS Ground. The daily order export lands in a Google Sheet at 6:30 AM. The UPS pickup is at noon.
You need all 200 shipments created in Shippo, grouped into a single batch, and all 200 labels purchased before the driver arrives. Right now this takes two of your team members the entire morning.
The slow version:
- Team member one creates shipments in Shippo from the sheet, row by row
- Team member two monitors progress and handles errors
- Somebody manually creates the batch, adds shipments, clicks purchase
- By 11:45 you have 178 labels. The other 22 ship tomorrow.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI reads the order sheet, creates all 200 Shippo shipments, groups them into a UPS Ground batch, and purchases every label in sequence, writing tracking numbers and URLs back as it goes.
Open the SheetXAI sidebar and type:
Create Shippo shipments for all rows in my Daily Orders Google Sheet, add them to a new batch for UPS Ground, and purchase all labels. Write each label URL and tracking number back into columns J and K.
SheetXAI reads the sheet, creates one shipment per row, assembles the batch for your UPS Ground carrier account, purchases the labels, and writes tracking number and label URL into J and K for every row.
What You Get
A fully processed daily batch with everything your warehouse needs:
- Column J — label PDF URL for each shipment
- Column K — tracking number for each shipment
- Failed rows flagged — any shipment that errors during batch purchase gets a status message in column J instead of a URL, so you can re-run just the failures
- Batch created in Shippo — the batch object is visible in your Shippo dashboard for audit and carrier communication
The entire 200-label batch runs in the background. Your team can work on other tasks while SheetXAI processes the rows.
What If the Data Is Not Quite Ready
Daily exports always have something off. SheetXAI handles it inline.
When some rows are missing package dimensions
Your export includes weight but not box dimensions. Shippo needs length, width, and height to get rates for some carrier services.
For rows in my Daily Orders sheet where columns for length, width, or height are blank, use the default dimensions from my "Standard Box — 12x10x6" Shippo parcel template. Create shipments for all rows, add them to a new UPS Ground batch, purchase labels, and write tracking numbers and label URLs into columns J and K.
When the carrier account should be selected based on the destination
Your UPS Ground account covers domestic. A separate account handles Alaska and Hawaii, which UPS treats as non-contiguous.
For each row in my Daily Orders sheet, check the state in the destination address. If the state is AK or HI, use my UPS non-contiguous account. For all other rows, use my standard UPS Ground account. Create shipments, group into a batch, purchase labels, and write tracking numbers and label URLs into columns J and K.
When some rows were already processed yesterday and should be skipped
The export occasionally includes carryover rows from the day before that already have tracking numbers.
Skip any row in my Daily Orders sheet that already has a value in column K. For all remaining rows, create Shippo shipments, add to a new UPS Ground batch, purchase labels, and write label URLs and tracking numbers into columns J and K.
When you want to create the batch, purchase labels, and build a hand-off summary for the warehouse team in one shot
Your warehouse manager needs a printed summary sheet with tracking numbers grouped by zone before the driver arrives.
Create Shippo shipments for all rows in my Daily Orders sheet, add them to a new UPS Ground batch, and purchase all labels. Write label URLs and tracking numbers into columns J and K. Then create a new tab called "Handoff Summary," copy order number, recipient name, and tracking number into it, and sort the rows by destination ZIP code so the warehouse can hand them off by zone.
The pattern: batch creation, label purchase, and output preparation in one prompt. Your team gets the tracking numbers and the handoff report at the same time.
Try It
Get the 7-day free trial of SheetXAI and open your next daily order export in Google Sheets, then ask it to build the Shippo batch and purchase all labels. The Shippo integration is included in every SheetXAI plan. For related workflows, see how to get live rate quotes before purchasing or the Shippo in Google Sheets overview.