The Scenario
You are an operations manager. Your company is relocating offices in six weeks. You have a Google Sheet with the entire relocation plan — 60 tasks across five departments: IT, Facilities, HR, Legal, and Finance.
You need the whole thing in Todoist today so the five department leads can track their work and you can see the full picture.
The bad version of this afternoon:
- You open Todoist and create a new project
- You create the IT section, then add twelve IT tasks one by one
- You realize you need to go back to the sheet to recheck the due dates
- You create the Facilities section, add nine tasks
- Around task thirty-five, you accidentally put a Finance task in HR
- You spend the last hour correcting the section assignments instead of working on the actual move.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your spreadsheet that can read the entire plan, scaffold the Todoist project with all five sections, and load every task into the right section in one operation.
Open the SheetXAI sidebar and type:
Create a new Todoist project called 'Office Relocation'. Create sections for each unique value in the 'Section' column of my sheet. Then create all tasks in my sheet, assigned to the correct section, using the 'Task' column for content and the 'Due Date' column for due dates.
SheetXAI reads the sheet, identifies the five unique section names, creates the project with all five sections, then creates each task under its correct section. Sixty tasks, five sections, one prompt.
What You Get
A fully scaffolded Todoist project:
- 5 sections — IT, Facilities, HR, Legal, Finance, created from the unique values in your Section column
- 60 tasks — each one sitting in its correct section
- Due dates — parsed from your sheet and applied to each task
Tasks land in the right sections without you touching a single section assignment manually. The department leads can open Todoist immediately and see their full list.
What If the Data Is Not Quite Ready
Office relocation plans are living documents, rarely clean on the day you need to push them.
When section names in the sheet are inconsistent
Half the rows say "IT," some say "Information Technology," one row says "it." You need them to consolidate.
Normalize the Section column: map 'Information Technology' and 'it' to 'IT', 'Facilities Management' to 'Facilities', and so on. Then create the Todoist project 'Office Relocation' with sections based on the normalized values, and load all tasks into their correct sections.
When some tasks need to be assigned to specific team members
You have an Assignee column but only some rows are filled in.
Create the Todoist project 'Office Relocation' with one section per unique value in the Section column. For each task, assign it to the person in the Assignee column if the cell is not empty. Leave unassigned rows unassigned. Write all 60 tasks into their correct sections.
When some tasks have dependencies that need to be visible
Ten of the sixty tasks are blocked by other tasks. You have a 'Depends On' column with task names.
Create the Todoist project 'Office Relocation' with sections and tasks from my sheet. For any task with a value in the 'Depends On' column, add a comment to that task saying 'Blocked by: [dependency name]'. Write all tasks and comments in one pass.
When the same template needs to be deployed for a second site
You are doing this for two office locations. The sheet has a 'Location' column.
Filter to rows where Location is 'Chicago'. Create a Todoist project called 'Office Relocation — Chicago' with sections from the Section column and all tasks from the filtered rows. Then do the same for 'Austin' in a separate Todoist project called 'Office Relocation — Austin'.
The pattern: the structure of the project lives in the sheet. SheetXAI reads it and builds the Todoist project to match.
Try It
Get the 7-day free trial of SheetXAI and open any project plan sheet with a section or category column, then ask it to scaffold the Todoist project. The Todoist integration is included in every SheetXAI plan. For related workflows, see how to bulk-create tasks without sections or the Todoist in Google Sheets overview.