Overview
When working with a large dataset in Google Sheets, you may need to separate data into multiple sheets based on categories or values in a specific column. SheetXAI makes this process quick and effortless, saving you significant time compared to manual methods.
Step-by-Step Guide
1. Prepare Your Data
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Ensure your data has a column with categorical values (like status: "Active," "Inactive," "Pending")
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Make sure your data includes headers for clarity
2. Ask SheetXAI to Split the Data
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Open the SheetXAI sidebar
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Type a request similar to: "Split this sheet into multiple sheets based on the values in the status column, don't forget the headers"
3. Confirm Details When Prompted
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SheetXAI will ask for clarification about how to name the new sheets
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You can choose to use the exact status names or specify a different naming convention
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Confirm your preference to proceed
4. Review the Results
- SheetXAI will create new sheets for each unique value in your category column
Each new sheet will contain:
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All the headers from the original sheet
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Only the rows matching that specific category value
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The new sheets will appear as tabs at the bottom of your spreadsheet
Benefits
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Time-Saving: The entire operation takes less than a minute, even for large datasets
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Accuracy: Eliminates the risk of copy-paste errors
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Organization: Creates a clean, categorized structure for your data
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Preservation: Keeps all your original data intact while creating organized views
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Simplicity: No need to write complex queries or formulas
Use Cases
This technique is perfect for:
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Customer data organization by status
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Inventory management by category
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Project task sorting by priority
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Financial data separation by type
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Employee records by department
With SheetXAI, what would traditionally be a tedious, manual process becomes an automated task that takes seconds to complete.